Michał Szpak Official Fan Club Association Agreement
Section I. General provisions
§ 1
Michał Szpak Official Fan Club Association, hereinafter referred to as the Association, operates under the Law on Associations and the provisions of these Statutes.
§ 2
The Association’s headquarters are in the city of Gdańsk.
§ 3
The association is a legal entity. It is established for an indefinite period.
§ 4
1. The area of the Association’s operation is the territory of the Republic of Poland.
2. For the implementation of statutory objectives, the association may carry out activities outside the country in other countries, respecting the local law.
§ 5
The Association cooperates with national, foreign and international non-governmental organizations and other institutions. It may be a member of these organizations on the basis of full autonomy.
§ 6
The Association bases its activity on community service of its members. It can employ employees and set up offices to conduct its activities.
§ 7
The Association may run a business. Income from the Association’s business activities serves statutory goals and cannot be allocated to its members.
Section II. Goals and ways to implement them.
§ 8
The aim of the Association is:
– promotion and support of artistic culture and creation, in particular music;
– undertaking cultural activities and initiatives;
– organizing artistic and entertainment events promoting music, in particular the music of Michał Szpak;
– dissemination and promotion of artistic creativity, in particular the works of Michał Szpak;
– supporting cultural education of the community through the promotion of musical events and music, in particular the music of Michał Szpak;
– supporting the organization of artistic events for children and youth, including children’s orphanages, as well as children and adolescents from communities threatened with social dysfunction and pathology related to alcoholism in the family or abuse of other addictive substances.
– providing help to people in a difficult life situation, in particular support for children and adults suffering from diseases that threaten their lives, regardless of place of residence, social origin and financial status.
– supporting orphanages and other institutions helping orphaned children,
– supporting all kinds of actions aimed at helping people who have suffered as a result of natural disasters,
– supporting actions to protect nature and animal rights.
– connecting people interested in the work of singer Michał Szpak.
§ 9
The Association pursues its goals through:
a) assistance in organizing concerts,
b) organizing meetings of Fan Club members,
c) promotional campaigns of the artist,
d) storing and sharing materials regarding the activities of the Artist and his Fan Club,
e) supporting the participation of children and youth, including children’s orphanages, as well as children and young people from communities threatened with social dysfunction and pathology related to alcoholism in the family or abuse of other addictive substances in concerts and cultural events.
f) collection of funds for campaigns organized or supported by the Association
g) support of the artist in social and charity actions in which he participates,
h) other activities pursuing statutory objectives.
Section III. Members of the Association.
§ 10
1. The members of the Association may be natural and legal persons. A legal person can only be a supporting member of the Association.
2. The Association’s members are:
a. ordinary,
b. supporting,
c. honorary.
§ 11
1. Every natural person who submits a written declaration and recommendation of two members of the Association may be an ordinary member of the Association.
2. The ordinary member of the Association may be foreigner who does not reside in the territory of the Republic of Poland.
3. The admission of new members is made by the Management Board by a resolution adopted not later than within two months from the date of submitting the declaration.
§ 12
1. A supporting member of the Association may be a natural or legal person declaring financial, material or substantive assistance in achieving the objectives of the Association.
2. A supporting member of the Association may be a foreigner who does not reside in the territory of the Republic of Poland.
3. A person becomes a supporting member after submitting a written declaration on the basis of a resolution of the Management Board taken not later than within two months from the date of submitting the declaration.
§ 13
1. An honorary member of the Association may be a natural person who has made an outstanding contribution to the work and development of the Association.
2. A person becomes an honorary member after the adoption of the resolution by the General Meeting at the request of the Management Board or at least 5 members of the Association.
§ 14
Ordinary members have the right to:
a. passive and active participation in elections to the Association’s authorities,
b. to benefit from the achievements and all forms of the Association’s activity,
c. participation in meetings, lectures and events organized by the Association,
d. to submit applications regarding the activities of the Association.
§ 15
Ordinary members’ responsibilities are:
a. taking part in the activities of the Association and in achieving its goals,
b. participate in general meetings of members,
c. compliance with the statute and resolutions of the Association’s authorities,
d. regular payment of contributions.
§ 16
1. Supporting and honorary members do not have passive or active electoral rights, but they may participate in an advisory capacity in the statutory authorities of the Association, as well as have such rights as ordinary members.
2. A supporting member is obliged to comply with the declared benefits, compliance with the statute and resolutions of the Association’s authorities.
3. Honorary members are exempt from membership fees.
§ 17
1. Membership of the Association ceases as a result of:
a. voluntary resignation in writing from membership of the Association submitted to the Management Board,
b. exclusion by the Board of Directors:
– due to unjustified default of membership fees or other obligations, for a period exceeding nine months,
– due to a gross violation of statutory rules, non-compliance with the provisions and resolutions of the Association’s authorities,
– because of all kinds of activities that resulted in the good name of the Artist and Association being violated.
– due to the lack of manifestation of active works for the benefit of the Association.
c. loss of civil rights under a final court judgment,
d. the death of a member or loss of legal personality by a supporting member.
2. A resolution of the Management Board regarding the deprivation of membership in the Association may be appealed to the General Meeting of Members within 14 days from the date of delivery of the relevant resolution. The appeal is considered at the next General Meeting of Members. The resolution of the General Meeting is final.
Section IV. Authorities of the Association.
§ 18
The Association’s authorities are:
a. General Assembly of Members,
b. Board,
c. Revisory Commission.
§ 19
1. The authorities of the Association are elected by the General Assembly of Members in an open vote by a simple majority of votes. The General Assembly may decide to hold a secret ballot.
2. In the event of the composition of the Association’s authorities being reduced during the term of office, supplementing their composition may take place through co-opting, which is performed by other members of the body which has decreased. In this mode, you can appoint no more than half of the composition of the body.
§ 20
Resolutions of all the authorities of the Association are passed in an open vote by a simple majority of votes, in the presence of at least half of the members entitled to vote on the first date, in the second term regardless of the number of members present, unless the further provisions of the statute provide otherwise.
§ 21
1. All elected authorities of the Association are appointed for an indefinite period.
2. The termination of the mandate of a member of the Management Board or a member of the Audit Committee is a result of resignation or cancellation.
3. A member of the Management Board or a member of the Audit Commission shall submit resignation in writing.
4. For the loss of the mandate of a member of the Management Board or a member of the Audit Commission, the provisions of § 17 sec. 1 point a-d.
5. The termination of the mandate of a member of the Management Board or a member of the Audit Commission is confirmed by the General Assembly of Members.
General Assembly of Members.
§ 22
1. The highest authority of the Association is the General Assembly of Members.
2. The General Meeting may be ordinary and extraordinary.
3. Ordinary General Meetings are convened by the Management Board once a year, as reporting, notifying the members of its date, place and proposed agenda at least 14 days before the date of the General Meeting. If there is no required quorum at the meeting, a second meeting shall be convened by the second date no later than one month from the date of convening the General Meeting of Members.
4. The General Assembly meets in accordance with the regulations adopted by itself.
5. The Extraordinary General Meeting is convened by the Management Board:
a. on its own initiative,
b. at the request of the members of the Audit Committee,
c. upon a written request of at least 1/3 of the total number of ordinary members of the Association.
6. An Extraordinary General Assembly should be convened within 21 days from the date of submitting the request or request and deliberate over the matters for which it was convened.
§ 23
The General Meeting scope of authority:
a. specification of the main directions of activity and development of the Association,
b. adopting amendments to the statute,
c. election and dismissal of all Association’s authorities,
d. giving the Board discharge on the motion of the Audit Committee,
e. consideration and approval of reports of the Association’s authorities,
f. consideration of appeals against resolutions of the Management Board,
g. passing a resolution to dissolve the Association and assign its property,
h. adopting resolutions on granting honorary membership.
The Management Board.
§ 24
1. The Management Board is appointed to manage the entire activity of the Association in accordance with the resolutions of the General Meeting of Members, and also represents the Association outside.
2. The management board consists of between 2 to 10 people.
3. Management Board members will not receive remuneration for their functions.
4. Meetings of the Management Board are held as needed, but not less frequently than once a quarter..
§ 25
The Management Board scope of authority:
a. managing the current work of the Association,
a. implementing resolutions of the General Meeting,
c. managing the property of the Association,
d. planning and conducting financial management,
e. representing the Association outside and acting on its behalf,
f. accepting and excluding members of the Association,
g. summoning the General Meeting,
h. determining the amount of membership fees.
Audit Committee
§ 26
1. The Audit Committee is appointed to exercise control over the activities of the Association.
2. The Audit Commission consists of 2 to 3 people.
3. Members of the Audit Committee may not be members of the Management Board.
4. Members of the Audit Committee will not receive remuneration for their functions.
5. Meetings of the Audit Committee are held as needed, but at least once a year.
§ 27
The Audit Committee is responsible for:
a. control over the entirety of the Association’s activities,
b. assessment of the Board’s work, including annual reports and balance sheet,
c. reporting at the General Meeting of Members together with the evaluation of the Association’s activities and the Board’s management,
d. applying to the General Meeting of Members for granting discharge to the Management Board,
e. requesting the dismissal of the whole Management Board in case of its inactivity or inactive Board member,
f. requesting to convene an Extraordinary General Meeting of Members,
g. convening the General Meeting of Members in the event of not convening the General Meeting of Members by the Management Board within a specified period.
Section V. Assets and financial management.
§ 28
1. The sources of the Association’s assets are:
a. membership fees,
b. donations, subscriptions and inheritances, public donations,
c. subsidies, grants, shares, investments,
d. income from the Association’s assets, income from own activity
2. The Association conducts financial management in accordance with applicable regulations.
3. Decisions on the purchase, disposal and encumbrance of the Association’s assets are taken by the Management Board.
Manner of representation.
§ 29
1. One member of the management board is entitled to make declarations of will on behalf of the Association, including property matters.
Section VI. Final provisions.
§ 30
The resolution on amending the Association’s statute is adopted by the General Assembly of Members by a simple majority of votes, in the presence of at least half of the members entitled to vote.
§ 31
1. A resolution on the dissolution of the Association shall be adopted by the General Assembly of Members by a simple majority of votes in the presence of at least half of the members entitled to vote.
2. When adopting a resolution to dissolve the Association, the General Meeting of Members specifies the manner of its liquidation and the allocation of the property of the Association.
The statute was adopted by resolution on November 24, 2016.
